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Document Preparation

Tips for Filing

Tips For Filing In The Southern District Of West Virginia can be found here.

Tips for Filing Discovery and Rule 26 Disclosures can be found here.

Scanning Files for Viruses

Locate you File, Folder or Drive and right click to bring up the context menu. Find Scan for Viruses and click.

Create a PDF from a Word Processing Program

Conversion of any word processing document to a Portable Document Format (PDF) is required before submission to the court's electronic filing system. The conversion process is relatively simple and can be accomplished in a few ways depending upon the word processing program you use.

Windows based examples:

Microsoft Word -

  • File > Save As > PDF
  • or File > Print > Select PDF as Printer
  • or File > Export > PDF/XPS
  • or if you have Adobe Acrobat installed File > Save as Adobe PDF
  • Give your file a name and click OK

WordPerfect -

  • File > Print > Select PDF as Printer
  • or File > Publish to PDF
  • Give your file a name and click OK


Checking the Size of your Document and Reducing Before Filing

Documents, attachments and exhibits must be no larger than the recommended size or the ECF system will reject the filing.

  • Locate the File to upload
  • Hover the cursor over the File to get a popup of information that includes the size
  • or Click to highlight and at the bottom of the window there is information for the folder and the selected file which might say '1 item selected x MB'
  • or Right click on the File > Properties and this will display details about the file including the size

Splitting a PDF Document for Filing

Documents, attachments and exhibits larger than recommended size must be filed electronically in separate segments, thus you must split the document. The following examples use Adobe Acrobat(not including Adobe Acrobat Reader).

Using Extract Pages

  1. Open the PDF document to be split, then click on Document.
  2. Click on Extract Pages. (if using Adobe Acrobat Professional, click on Pages, then click on extract pages)
  3. Enter the page range for the 1st document.
  4. A new PDF document has been created and opened that contains the pages that have been extracted with a new file name "Pages from (original file name).pdf" (note the new number of pages in this document at the bottom of the screen).
  5. Click on File, click on Save As, type in the new name in the File Name window, then click on Save.
  6. Repeat Steps 2 through 5 to extract and rename each remaining section.
NOTE - Your original document remains intact as a whole document along with the split documents created for filing.

Using Split Document

  1. First, open the PDF file that you want to be split.
  2. Click on the Tools > Pages panel and select the Split Document command.
  3. Select how to split the PDF - by the number of pages in a file, file size or by top-level bookmarks.